Help & guides
Everything you need to use qMechanic — clear, step-by-step. Pick the app you’re using.
17 guides
New to qMechanic?
Most people start with inspections. These three guides take you from an empty system to drivers completing daily walkaround checks on their phones — read them in order.
- Set up inspections from scratchVehicle types, vehicles, people, then your first template.
- Working with inspection templatesWhat every field does, and how to change one safely.
- Reviewing inspections, defects and follow-upRead the results, fix the faults, prove your compliance.
Using the mobile app
For drivers and technicians out on the job. Step-by-step guides for your phone.
Set up the app and sign in
How to switch the app on for the first time and log in.
Read guide →The Home screen and messages
Read alerts from the office and log out.
Read guide →Do a vehicle check (walkaround / inspection)
The daily vehicle check, step by step — from picking the vehicle to signing off.
Read guide →View past inspections & check outside vehicles
Look back at completed checks, and inspect a vehicle that isn’t in the system.
Read guide →Report a fault (defect) on a vehicle
Quickly log a problem on a vehicle without doing a full inspection.
Read guide →Work a job card (mechanics)
Clock on/off, add parts, resolve instructions, and sign off a job.
Read guide →Fill in your timesheet and request holidays
Enter your hours each day, submit your week, and ask for time off.
Read guide →Using the admin console
For office and workshop staff managing jobs, vehicles, people and reports.
Getting started with the admin console
Sign in, find your way around, and finish setting up your workspace.
Read guide →Managing job cards
Create jobs, assign technicians, add parts and labour, capture sign-off, and print or invoice.
Read guide →Vehicles and compliance
Add vehicles, review a vehicle’s history, and track MOT/tax/insurance and other compliance events.
Read guide →Set up inspections from scratch
The full path from an empty system to drivers completing daily walkaround checks on their phones.
Read guide →Working with inspection templates
Where templates live, what each field does, and how to change one safely once it is in use.
Read guide →Parts and the invoice parser
Manage your parts inventory and reconcile supplier invoices into stock and jobs.
Read guide →People and suppliers
Add team members, change roles, reset passwords, and manage supplier records.
Read guide →Reports and exports
Find every report from the Export Center — jobs-by-customer, labour warnings, instructions and more.
Read guide →Timesheets and holidays
Review weekly timesheets and manage holiday entitlement.
Read guide →Configuring system settings
Set job types, currency, VAT rates, labour rate and more — the configuration behind the app.
Read guide →